HR Cube Consulting Limited is committed to protecting the privacy of its current and potential clients. This privacy policy explains how we collect, use and safeguard personal data that is provided to us. We may change or update this policy from time to time and without prior notice to you. If there are significant changes we will post a notice to that effect on our website.

HR Cube Consulting Limited is the Data Controller. (referred to as “we”, us” or “our” in this privacy and cookie policy) and we are responsible for your personal data. Personal data means any information capable of identifying an individual. It does not include anonymised data.

As the Data Controller, HR Cube Consulting Limited will determine the purpose and processing of any personal data that our website visitors provide to us. We are clear about the purpose of processing and will not use the personal data for any other reason than what is has been gathered for.

If you wish to learn more about these rights and how they operate, please look at the ICO’s website https://ico.org.uk/for-the-public/.

What is Personal Data?

Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.

Personal data is any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.

The personal data that we use is set out below.

Information we collect about our website visitors and how we collect it

We collect information on our contact form which consists of your name, email address, telephone number, subject and any message you provide to us in relation to your HR needs.

We will use your contact details to email or telephone you to discuss your HR requirements. If you choose not to proceed with our service we will remove your details from our system.

What Are My Rights?

You have the following rights in relation to personal data held on you by us:

• The right to be informed about how personal data is used – (this Privacy Notice should tell you everything you need to know, but you can always contact us to find out more or to ask any questions).
• The right to access the personal data we hold about you.
• the right to rectification of any errors in personal data held by us;
• The right to erasure of any personal data (right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we have). 
• The right to restrict the processing of your personal data.
• The right to data portability. This means that, if you have provided personal data to us directly that we are using it with your consent or for the performance of a contract, and that where data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.
• The right to object to us using your personal data for a particular purpose or purposes.
• Rights relating to automated decision-making and profiling. We do not operate any automated decision-making systems.

How Do You Use My Personal Data?

We must always have a lawful basis for using personal data. This may be because the data is necessary for our contract with you, because you have consented to our use of your personal data, or because it is in our legitimate business interests to use it. Your personal data may be used for one of the following purposes:

• Providing and managing your account.
• Supplying our services to you. Your personal details are required for us to enter into a contract with you.
• Personalising and tailoring our HR services for you.
• Communicating with you. This may include responding to emails or calls from you.

With your permission and/or where permitted by law, we may also use your personal data for marketing purposes, which may include contacting you by email and/or telephone with information, news, and offers on our services. You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out.

If you become a Client of ours we will collect more personal data from you in order to be able to provide the contractual service you require.  We will collect your name, address, telephone number, work e-mail address and workplace details in order to process your request. 

Upon becoming a Client, we will issue you with a Data Processor Agreement and further information about the personal data we will collect from you and your employees and our legal basis for processing it.

How Long Will You Keep My Personal Data?

We will not keep your personal data for any longer than is necessary in light of the reasons for which it was first collected. We will remove, update or change any personal data that you advise us is incorrect. If you become a client, we will keep your data as per our Data Processor Agreement

Sharing your personal data

We will not sell, distribute or lease your personal data to any third parties unless we are obliged by law.

We will be happy to advise or provide you with a copy of the personal data we hold on you.

We will store your personal data in our email system if we have been communicating with you.

International transfers of your personal data

We will only store or transfer your personal data in the UK. This means that it will be fully protected under the GDPR.  HR Cube Consulting Limited does not transfer or store any personal data outside the EU.

How Can I Access My Personal Data?

If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.

All subject access requests should be made in writing and sent to the email or postal addresses shown here.

There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.

We will respond to your subject access request within one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.

Complaint

If you are unhappy with any aspect of our management of your personal data you can make a complaint to the Information Commissioners Office or telephone them on 0303 123 1113. 

What are Cookies?

Cookies are small data files, which are stored on your computer or other mobile or handheld device as you browse the Site. They are widely used in order to make the Site function properly and they are also a means of providing information to us about how the site is being used so that we can make improvements to your browsing experience.

How we use Cookies

Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity. For further information visit www.aboutcookies.org.

You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However, in a few cases some of our website features may not function as a result.

First Party Cookies

These are cookies that are set by this website directly.

Google Analytics: We use Google Analytics to collect information about visitor behaviour on our website. Google Analytics stores information about what pages you visit, how long you are on the site, how you got here and what you click on. This Analytics data is collected via a JavaScript tag in the pages of our site and is not tied to personally identifiable information. We therefore do not collect or store your personal information (e.g. your name or address) so this information cannot be used to identify who you are.

You can find out more about Google’s position on privacy as regards its analytics service at https://policies.google.com/privacy

WordPress: Our websites runs the popular WordPress CMS and cookies are used to store basic data on your interactions with WordPress, and whether you have logged into WordPress. We use a session cookie to remember your log-in for you if you are a registered user and we deem these as being strictly necessary to the working of the website. If these are disabled then various functionality on the site will be broken.

Third Party Cookies

These are cookies set on your machine by external websites whose services are used on this site. Cookies of this type are the sharing buttons across the site allow visitors to share content onto social networks.

The Site may at any time display embedded video clips from a third party Site (for example those hosted on Vimeo or YouTube). In these instances, the third-party Site may also choose to store Cookies and we encourage you to read the Privacy Policies of these Sites before viewing any video content if you have any concerns

Cookies are currently set by Twitter, Instagram, Facebook, Google and Pinterest. In order to implement these buttons and connect them to the relevant social networks and external sites, there are scripts from domains outside of our website. You should be aware that these sites are likely to be collecting information about what you are doing all around the internet, including on this website.  You should check the respective policies of each of these sites to see how exactly they use your information and to find out how to opt out, or delete, such information. 

This website will not share any personal information with third parties.

Other websites

Our website may contain links to other sites. This Privacy and Cookie policy only applies to HR Cube Consulting Limited so when you link to other websites you should read their own privacy policy.

How to contact us

If you have any questions in relation to this Privacy and Cookie Policy please contact us